Glossary entry (derived from question below)
German term or phrase:
überwachtes Exemplar
English translation:
controlled copy
Added to glossary by
Jessica Klingberg
Mar 5, 2005 02:53
19 yrs ago
3 viewers *
German term
überwachtes Exemplar
German to English
Bus/Financial
Management
This is in reference to a Quality Management Handbook. It basically means that this handbook may only be read and kept by authorized employees/departments, and may not be passed on to anyone outside this authorized circle. Is there a standard term for this?
Proposed translations
(English)
| 4 | controlled copy |
Kim Metzger
|
| 4 +1 | monitored copy |
swisstell
|
| 3 +2 | confidential copy |
@caduceus (X)
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| 5 | registered exemplar |
Daniela Hubrich
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| 3 -1 | examined copy |
Jo Mayr
|
Proposed translations
11 hrs
Kim Metzger
Mexico
Mexico
Native in English
Works in field
Mexico
Committed to Quality and Service
Native in: English (Variant: US) 
Works in: German to English
Related KudoZ points
:
131
German term (edited):
�berwachtes Exemplar
Selected
controlled copy
Another possibility:
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XYZ COMPANY recognizes its responsibility as a provider of quality products/services. To this end, XYZ COMPANY has developed and documented a quality management system. The quality system complies with the international standard ISO 9001:2000, Quality management systems - Requirements. This manual provides comprehensive evidence to all customers, suppliers and employees of what specific controls are implemented to ensure product/service quality.
This manual also governs the creation of quality related documents. It will be revised, as necessary, to reflect the quality system currently in use. It is issued on a controlled copy basis to all internal functions affected by the quality system and on an uncontrolled copy basis to customers and suppliers. It may be issued to customers on a controlled copy basis upon customer request.
http://www.qsinnovations.com/samplequalitymanual.html
Can someone give me an ISO or QS interpretation definition of what is a "Controlled and Uncontrolled Copy" I would like to know when a company should consider what they must control and what they can consider for reference use only.
A Controlled copy is always at the correct/latest revision level. When a change is made, it is retreived and replaced.
An Uncontrolled copy is a bit harder to get you hands around, and is where the variation comes in. Other than it is not replaced when a new rev is issued.....it could mean anything.
http://elsmar.com/ubb/Forum7/HTML/000005.html
Each individual issued a controlled copy of the EMS Manual is responsible for maintaining a current version, and for the manual's safekeeping.
Uncontrolled copies of the EMS Manual may be distributed outside of WSU's EH&S (e.g. other activities, departments, facilities or other interested parties either internal or external to WSU). All uncontrolled copies are to be marked "Uncontrolled-For Reference Only".
http://www.ehs.wsu.edu/esrp490/documentcontrol.htm
---
XYZ COMPANY recognizes its responsibility as a provider of quality products/services. To this end, XYZ COMPANY has developed and documented a quality management system. The quality system complies with the international standard ISO 9001:2000, Quality management systems - Requirements. This manual provides comprehensive evidence to all customers, suppliers and employees of what specific controls are implemented to ensure product/service quality.
This manual also governs the creation of quality related documents. It will be revised, as necessary, to reflect the quality system currently in use. It is issued on a controlled copy basis to all internal functions affected by the quality system and on an uncontrolled copy basis to customers and suppliers. It may be issued to customers on a controlled copy basis upon customer request.
http://www.qsinnovations.com/samplequalitymanual.html
Can someone give me an ISO or QS interpretation definition of what is a "Controlled and Uncontrolled Copy" I would like to know when a company should consider what they must control and what they can consider for reference use only.
A Controlled copy is always at the correct/latest revision level. When a change is made, it is retreived and replaced.
An Uncontrolled copy is a bit harder to get you hands around, and is where the variation comes in. Other than it is not replaced when a new rev is issued.....it could mean anything.
http://elsmar.com/ubb/Forum7/HTML/000005.html
Each individual issued a controlled copy of the EMS Manual is responsible for maintaining a current version, and for the manual's safekeeping.
Uncontrolled copies of the EMS Manual may be distributed outside of WSU's EH&S (e.g. other activities, departments, facilities or other interested parties either internal or external to WSU). All uncontrolled copies are to be marked "Uncontrolled-For Reference Only".
http://www.ehs.wsu.edu/esrp490/documentcontrol.htm
4 KudoZ points awarded for this answer.
Comment: "I am selecting this answer as "controlled copy" has a high number of relevant hits in Google, all of which support the idea here. Danjela, I fully agree with your interpretation of what an "Überwachtes Exemplar" is, but it seems that "controlled copy" is the standard term used in English."
+1
47 mins
German term (edited):
Ueberwachtes Exemplar
monitored copy
the type of "for your eyes only"
Peer comment(s):
| agree |
Daniela Hubrich
: Qualitätssicherungshandbücher werden verteilt und die Personen/Firmen, an die es verteilt wird, werden registriert, das ist hier mit Überwachung gemeint, lediglich die Verteilung. Das hat den Zweck, dass Revisionen dann ebenso verteilt werden können.
7 hrs
|
+2
1 hr
German term (edited):
�berwachtes Exemplar
confidential copy
Although "monitored copy" is a correct literal translation for this, I am wondering how a handbook can be monitored, so this is a suggestion in regards to what this term actually seems to stand for.
Peer comment(s):
| agree |
BrigitteHilgner
: I am not aware of a standard term, but this should make clear what is meant.
3 hrs
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Danke, Brigitte
|
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| agree |
JeffFish (X)
: If it appears on the cover or in a header/footer, you can just say "confidential"
5 hrs
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Thanks, Jeff
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| disagree |
Daniela Hubrich
: normalerweise sind Qualitätssicherungshandbücher absolut nicht vertraulich. Ihr Sinn und Zweck ist es, Interessenten und den eigenen Mitarbeitern zur Verfügung gestellt zu werden, damit jeder über die "tolle" Arbeitsweise informiert wird.
6 hrs
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Der Text deutet aber an, dass dieses Handbuch vertraulich ist
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| agree |
Kim Metzger
: I'm with you, Renate. If a copy is confidential it is subject to controls. "Monitored copy" just isn't something native speakers would readily understand.
9 hrs
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Thanks, Kim
|
-1
9 hrs
German term (edited):
�berwachtes Exemplar
examined copy
eine Möglichkeit
Peer comment(s):
| disagree |
JeffFish (X)
: has nothing at all to do with the context, sorry.
28 mins
|
1 day 6 hrs
Daniela Hubrich
Native in German
Works in field
let's build up a bridge
Native in: German 
Works in: French to German, English to German, German, and 1 more.
German term (edited):
�berwachtes Exemplar
registered exemplar
sorry if I insist but I am working in a quality department and know a little how quality assurance or management handbooks are handled :))
They are given to customers or inspection agencies, potential customers and of course to the own staff (not to everybody but everybody can and has the right to get one). The diffusion is controlled what means that there is a register/calendar where you can see (the diffusing personnel) who has got one and in case of revision the concerned people get the revision, too (and have to give back the old one).
Good luck!
They are given to customers or inspection agencies, potential customers and of course to the own staff (not to everybody but everybody can and has the right to get one). The diffusion is controlled what means that there is a register/calendar where you can see (the diffusing personnel) who has got one and in case of revision the concerned people get the revision, too (and have to give back the old one).
Good luck!
Peer comment(s):
| neutral |
Kim Metzger
: I'm sure you know how QM works but you've got a few problems with your English: diffusion/diffusing (distribution), "the own staff" = in-house staff, "what means" = which means, "the personnel who has" = have
11 hrs
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Kim, I know that my English is far from being perfect but I did not know that only native speakers are allowed to talk English here. Moreover I don't understand what you mean by "the personnel who has"=have ... but that's not important
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Discussion